HR Executive Assistant [Hybrid]

 EDF Renewables North America is a market-leading independent power producer and service provider with over 35 years of experience. We deliver grid-scale power: wind (onshore and offshore), solar photovoltaic, and storage projects; distribution-scale power: solar and storage; asset optimization: technical, operational, and commercial expertise to maximize the performance of generating projects, and onsite solutions, through the Company’s PowerFlex affiliate, offering a full suite of onsite energy solutions for commercial and industrial customers: solar, storage, EV charging, energy management systems, and microgrids.

The Executive Assistant will manage and oversee HR special projects and initiatives in support of the Chief Human Resources Officer (CHRO). The person will be responsible for the creation and distribution of HR communications, analyzing HR metrics and preparing spreadsheets, presentations, and special projects. The EA provides administrative support to the CHRO  by interfacing daily with internal and external customers, handling travel arrangements, working with Microsoft Professional Office suite (Word, Excel, Visio, PowerPoint, Outlook), expense reporting, invoicing, and meeting scheduling.

• Provides executive administrative support for the Chief Human Resources Officer (CHRO), as well as related administrative support for the broader HR leadership team; with direct focus on initiatives relating to HR project management, employee engagement, and special projects.  Provide efficient and effective support and advice to team members serving as the first point of contact; answers inquiries and make referrals as appropriate.  Provides support to, gives advice, and coordinates with HR team members thru daily interface with internal stakeholders and external customers. Works with highly sensitive data and maintains confidentiality.  
• Executive Administrative Support for CHRO and Human Resources leadership team. Prioritizes and bring high priority items to CHRO’s attention; Monitor daily calendar and adjust as needed to expedite CHRO’s daily schedule. Arrange travel and prepare expense report.
• Create Purchase Requisitions within the SAP system and follows through the process to completion; Assists with receiving goods and services in SAP.
• Attend meetings and coordinate all documentation and support materials, including agendas, minutes, presentation materials, etc. Assists with budget activities. Create presentations using PowerPoint.
• Coordinate HR wide meetings and events. Point person for all logistics for HR to include venues, meeting rooms, hotels lodging (if applicable), catering and calendaring and communications associated with events.
• Other duties as assigned.

Typically requires a Bachelor’s degree and a minimum of 5 years of administrative assistant work experience or equivalent training and/or experience.

Skills/Knowledge/Abilities –

• Independent, analytical, self-motivated, able to take the initiative to liaise with other departments and external sources 
• Excellent organizational and planning skills and the ability to juggle multiple priorities
• Excellent interpersonal and communication skills 
• High level of expertise with Microsoft Office Suite.
• Experience working in SAP and Concur preferred.
• Ability to maintain confidentiality and work with minimal supervision

Physical Requirements: (describe any physical demands of the job such as lifting, climbing, standing, stooping, etc.) N/A

Benefits & Perks: 

EDF Renewables offers best-in-class employee benefits, including the following:

• Competitive bonus incentives. This position is eligible for our annual bonus program.
• Comprehensive health coverage. EDF Renewables USA provides low-cost health & wellness coverage for employees and their eligible dependents.
• Rewarding 401k. EDF Renewables provides a generous matching contribution.

We are also proud to offer:

• Favorable paid time off programs, including paid parental leave after one year of service.
• Rewarding learning & career development and advancement opportunities.
• Supportive mentorship & buddy programs.

Be a part of an innovative and collaborative team environment that fosters our goal of delivering renewable solutions to lead the transition to a sustainable energy future.

Work Location: Carmel Mountain Ranch/Rancho Bernardo area of San Diego.

Work mode:                Hybrid (3 days in the office).

Full Salary Range:     $83,000 - $138,400

Target Salary Range: $95,000 - $110,000

We generally base our salary decisions on factors such as internal equity, candidate work and/leadership experience, educational credentials, and in some cases, candidate work location.

Working Conditions:

95% of time is spent in the office environment, utilizing computers (frequent use of various Microsoft software/programs), phones, and general office equipment. 5% of the time is spent in the field supporting executive and Managers in meetings, tradeshows, etc.

Fiscal Responsibilities:

NA

Reasonable Accommodations:

Reasonable accommodations may be provided by EDF Renewables to enable individuals with disabilities to perform essential functions, as defined per Company policy.