Business Coordinator - Limited Term Employee [Remote]

About Us:

EDF power solutions North America has been providing clean energy solutions throughout the U.S., Canada, and Mexico since 1987. We are a market-leading independent power producer and service provider, serving utilities, corporations, industries, communities, institutions, and investors with reliable, low-carbon energy solutions that help meet growing demand.

From developing and building scalable wind (onshore and offshore), solar, storage (battery and pumped storage hydro), smart EV charging, microgrids, green hydrogen, and transmission projects, to maximizing performance and profitability through skilled operations and maintenance and innovative asset optimization, our teams deliver expert solutions along the entire value chain—from origination to commercial operation.

Be a part of an innovative and collaborative team environment that fosters our goal of delivering renewable solutions to lead the transition to a sustainable energy future.

Note: This is a 1-year Limited Term position, which is eligible for medical, dental, vision, and paid time off benefits.

Salary Range: The full pay range for this role is $28.00 to $46.00 per hour. The target range for this position is $35.50 to $40.00 per hour. We generally base our salary decisions on factors such as internal equity, candidate work and/leadership experience, educational credentials, and in some cases, candidate work location.

Scope of Job: In accordance with AO goals and objectives and the core values of EDF power solutions, assist the 3rd Party Region by coordinating all administrative aspects of assigned projects’ activities to include, but not limited to, reporting, data entry and data analysis, vendor coordination, inventory management tasks, procurement process, CMMS (SAP or applicable system). Execute on applicable administrative project needs, as assigned, while supporting operational continuity, efficiency, and profitability of the assigned projects. Although this position reports to a regional manager, the goal is the Business Coordinators will work as a team for continuous support of the 3rd party region, growth and efficiency. 

• Foster a culture of safety by:
  • Performing safety observations and/or team engagements
  • Exhibiting safety behaviors that are in line with HSE standards
  • Being aware of safety policies and procedures
  • Attending annual Safety Training (as applicable)
• Deliver timely and accurate reporting to help the business meet its customer performance,   and EBITDA targets by:
  • Conducting and analyzing Dayforce vs SAP recorded hours variance reports and SAP Hour Allocation Reports
  • Generating regional safety incident reports and safety training completion reports
  • Consolidating data and delivering Profit & Loss reports
  • Generating 3rd Party consumption and contractor hours reports
  • Conducting annual review of contractual billing rate and escalation changes
  • Manage and own the accuracy of vehicle fleet databases for region supported
    • Producing monthly reports of Fuel usage
• Demonstrate reliable administrative performance by delivering above 97% in service orders aging KPIs and 99% in inventory accuracy through:
  • Generating and evaluating aging reports (open service orders, Computerized maintenance management system, Accounts Receivable & Accounts Payable)
  • Evaluating and delivering on Controlling Goods Issued (COGI) Reports to minimize parts consumption and service order errors
  • Conducing tasks associated with inventory management tracking, including evaluation of inventory accuracy levels, and performing inventory goods receipts in SAP
  • Creating, tracking, and executing of sales orders
  • Coordinating and creating purchase requisitions and purchase orders
  • Supporting Site Management with service order process
  • Coordinating and confirming vendor ISNet compliance
  • Performing overall SAP tasks as required for timely payment of invoices (MIGO, VIM) as well as addressing and resolving any associated invoicing needs
  • Timely and correct onboarding of vendors into business management system
  • Booking travel arrangements when necessary
  • Supporting site manager in providing data for annual budgeting process
  • Providing on-site administrative support as required
  • Conducting business process training for new site hires
  • Uploading compliance documentation as required (NERC, GADS, permits)
• Analyze data and seek opportunities to gain efficiencies and improvement in regional delivery on annual KPIs by:
  • Identifying labor hours variances and their causes
  • Utilizing SAP hour allocation report to highlight areas for improved labor efficiency
  • Identifying Profit & Loss trends and interpreting financial data for deeper analysis
  • Identifying procurement activity error trends and recommending solutions
  • Identifying internal process inefficiencies and recommending solutions
  • Identifying scheduled service scorecard variances for improvement
  • Identifying vehicle savings opportunities
  • Performing ad hoc analyses as assigned
• Other duties as assigned      

Working Conditions: 90% of time is spent in the office environment, utilizing computers (frequent use of various Microsoft software/programs), phones, and general office equipment. 10% of time is spent outside of the office visiting sites in additional to attending various trainings and meetings.

Fiscal Responsibilities: Must work within the budget constraints as authorized by the Management of Asset Optimization, while successfully following all policies and procedures related to employees’ fiscal responsibilities in doing the day-to-day job.

Education/Experience:

• Required Qualifications

  • A high school diploma or equivalent is required, with 2–4 years of relevant business administration experience. An associate degree in business administration, accounting, or supply chain is a plus.
  • Proficiency with Microsoft Office Suite.
  • Basic understanding of accounting principles, budget planning, contract compliance, and procurement processes.
  • Experience in project management, inventory management, and data analysis (using tools like Tableau, Sphera, or ORCA).

  Preferred Qualifications

  • Experience with Computerized Maintenance Management Systems (CMMS), Ariba, and/or SAP.
  • Familiarity with electrical generation processes.

Skills/Knowledge/Abilities:

• • Key Competencies

    • Communication: Excellent written and verbal communication skills with an ability to influence others and facilitate teamwork.
    • Problem-Solving: Strong critical thinking, a questioning attitude, and the ability to take initiative to find solutions.
    • Teamwork: A collaborative and empathetic mindset, with a focus on promoting cooperation and supporting your colleagues.
    • Adaptability: The ability to support change and innovation with an adaptable, outward mindset.

Physical Requirements: Office and computer based working environment.